We’ve talked previously about Hinge, our project management system based on Post-it notes. Now, we wanted to share one of the ways we interact with our Post-it boards.
The most important meeting of the day is our morning Standup, which runs roughly from 9:15 to 9:45 every workday. During Standup, we stand in front of the boards and review each project, one-by-one, to review the following questions:
- What tasks were completed the previous workday?
- What should we be doing today?
- Are there any obstacles to accomplishing those tasks?
Each project takes maybe 2-4 minutes to discuss, depending on how much is going on that day.
As we go through each project and discuss what we’re doing, we remove tasks from the Project Boards and assign them to individuals on the Daily Board, reflecting our commitments for the day.
Every individual is responsible for selecting their own commitments for the day, and they’re encouraged not to overcommit themselves. (If you finish everything early, you can always go back to the board for more later.)
Because of the number of projects we have, we’ve actually broken our main project board into two separate boards: one for Monday/Wednesday projects, and one for Tuesday/Thursday projects. (We use Friday as a catch-up day.) We’re dedicating the same amount of time to each project over the course of a week, we’re just splitting it up differently to allow us to focus on fewer projects in any given day, allowing for longer blocks of concentrated time.
The result of using Hinge and holding Standup every morning is that it’s almost impossible to drop the ball on a project. With six people looking at the board, reviewing every project, and with all tasks explicitly written down, assigned, and committed to by the person who’ll be doing it, there’s just no way for something to slip through the cracks.
We’re able to get through an amazing amount of work with a high degree of efficiency, thanks to a bit of accountability and communication. Hinge and Standup get our team in sync every morning, and it’s essential to keeping our projects on track without needing project managers.